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Sample Letters
Sample Fundraising Letters
- Sponsor Request Letter 1
- Sponsor Request Letter 2
- Thank You Letter to Sponsors
- Thank You Letter to Buyers
- Merchant Solicitation
- Donation & Volunteer Request to Parents & Faculty
- Donation Request to Room Parents
Date
Company Name
Address
City, State, Zip
Dear Company Name:
The (school name) School of (city), (state) will be hosting an Appraisal event on (date) at (location). We are working toward raising funds for several enrichment programs that will benefit the students.
Our fundraising goal for enrichment programs for the 2006-2007 school year is $4,000. This includes 12 educational programs that go beyond the scope of the typical classroom. We are asking for the assistance of our community to make this happen. We are asking for your help by becoming a sponsor. Your generosity would be greatly appreciated and acknowledged at our event.
Sponsor an Appraiser - $500: We plan to have 4 appraisers available for the day, each focusing on an area of specialty - small furniture, art, glassware, coins, jewelry, or instruments. Sponsors will be highlighted with a promotional display at the hall.
Event Sponsor - $50, $100: We also plan to reserve a hall, offer lunch items, snacks, beverages, and raffle prizes.
We would love to make this a fun, successful, event but we need your help to make this happen and ultimately raise the funds for our school. Please return the attached Sponsorship form to the (school name) School, (street, city, state, zip), Attn: (your name), Appraisal Event Coordinator.
If you have any questions, I can be reached by phone at (phone)or by email at (email). Thank you, in advance, for your support.
Very Truly Yours,
Your Name
Appraisal Event Coordinator
_______________________________________________________________________
_____ Yes, I would be happy to sponsor the (school name) School's Appraisal Event. Enclosed is my check made payable to the (school name) School PTO in the amount of $______________.
Name_________________________________________________________________
Company Name_______________________ Phone________________________
Address______________________________________________________________
City___________________________ State_____________ Zip______________
Please mail to the (school name) School, (street, city, state, zip), Attn: (your name), Appraisal Event Coordinator. Thank you for your generous support.
Date
Company Name
Address
City, State, Zip
Dear Company Name:
We would like to express our sincere thanks for your generous support of the (School Name) School's Fundraising Auction that took place on (date). This event was a huge success. We were able to raise over $12,000 toward our overall goal of $45,000 to purchase a new playground for our children.
The commitment and generosity of our community continue to amaze me. We hope you will join us again next year on Saturday, March 11, 2006.
Please let this letter serve as a receipt for your donation for which you did not receive anything in return:
__________________(state donation here)___________________
Thank you again for your generous support. If you have any questions, please feel free to contact me at (phone) or (email).
Sincerely,
Your Name
Auction Coordinator
Date
Name
Address
City, State, Zip
Dear Name:
We would like to express our sincere thanks for your generous support of the (School Name) School's Fundraising Auction that took place on (date). This event was a huge success. We were able to raise over $12,000 toward our overall goal of $45,000 to purchase a new playground for our children.
The commitment and generosity of our community continue to amaze me. We hope you will join us again next year on Saturday, March 11, 2006.
Please let this letter serve as a receipt for your purchase and generous donation. Your purchase included:
Item / Value / Purchase Amount
____________________________/$______________/$_______________
____________________________/$______________/$_______________
____________________________/$______________/$_______________
Thank you again for your generous support. If you have any questions, please feel free to contact me at (phone) or (email).
Sincerely,
Your Name
Auction Coordinator
Date
Company Name
Address
City, State, Zip
Dear Company Name:
The (school name) of (city, state) will be hosting a benefit Auction on (date). We are working toward raising funds for a new, state-of-the-art playground that will consist of swings, slides, monkey bars and other amenities for our children.
The state of the current playground area is in disrepair, as it is now 26 years old. Our fundraising goal to purchase new equipment is $45,000. This includes equipment, installation, and playground mulch, a requirement for a safe play environment. This auction will bring us one step closer to providing a safe environment for our children. We are asking for the assistance of our community to make this happen. We are asking for your help by becoming a sponsor. Your generosity would be greatly appreciated and acknowledged at our event.
- Platinum Sponsorship - $1,000: Platinum sponsors will be highlighted with a promotional display at the auction hall and in printed promotional material. They will also receive two tickets to attend the auction.
- Gold Sponsorship - $500: Gold sponsors will be acknowledged in printed promotional material.
- Silver Sponsorship - $250: Silver sponsors will be acknowledged in printed promotional material.
We are also asking for donations in the form of gift certificates, products, and services. Anything that your company can contribute would be greatly appreciated. At this time we hope to have over 150 attendees, both men and women. We would love to make this a fun, successful event but we need your help to make this happen and ultimately raise the funds for our school.
Please return your tax-deductible contribution to the School Name, Street, City, State, Zip, Attn: Auction Coordinator Name, Auction Coordinator. If you have any questions, I can be reached by phone at (phone) or by email at (email). Thank you, in advance, for your support.
Very Truly Yours,
Your Name
Auction Coordinator
Date
Dear (Company Name):
The (school name) School of (city), (state) is seeking merchant participation in this year's discount card fundraising program. Since there is absolutely no cost to participate and the program is designed to bring additional sales volume to your business, we hope you will consider taking part in this unique opportunity that will benefit the students at our school, .
The discount cards are customized to our community. They are basically several coupon promotions all printed on a single wallet-sized card. The cards will have an expiration of one-year from the date of printing (estimated printing date 10/01/07) and can be used repeatedly by the buyer during that time. Your coupon promotion and logo will appear on each card along with other local merchants.
Our fundraising goal for enrichment programs for the 2007-2008 school year is $4,300. This includes 8 educational programs that go beyond the scope of the typical classroom. We are asking for the assistance of our community to make this happen. We are asking for your help by becoming a participating merchant.
Our goal is to sell 500 cards to local community residents within a three week period. We would love to provide valuable coupon offers that will draw buyers to your establishment, but we need your help to make this happen and ultimately raise the funds for our school.
If you have any questions, I can be reached by phone at (phone)or by email at (email). Thank you, in advance, for your support.
Very Truly Yours,
Your Name
Discount Card Fundraising Coordinator
Dear School Parents & Faculty:
The Auction Committee would like to include as auction items, one (new) large item from each grade that the kids themselves have worked on. But we are asking for your help to make this happen. We are seeking donation items such as:
- Small unfinished tables, chairs, benches, or bookcases the kids can paint or tile
- Large area rugs on which the kids can paint a border
- Quilts to be assembled by the kids
- Toybox the kids can paint
- Large shadow boxes to be mosaic tiled
- Mirrors with wide flat boarders we can paint or tile
- Very large frames matted with with several pictures the kids draw
- Picnic tables or Adirondak chairs
- Or, perhaps you have some extra tile left over from a project you could donate.
We are also asking that if you have a particular skill could you please assist us in putting the project together. If you are an artist, quilter, are familiar with applying tile, or are a carpenter willing to assemble some small furniture pieces, we could use your knowledge and guidance to make these pieces truly special this year!
Please contact (name) at (email). Thanks you!
Dear (School Name) School Room Parents,
In an effort to make the 2008 (School Name) School Auction extra special, we are hoping that each class would be willing to prepare either a themed gift basket or a project made by the students. We will definitely need volunteers and donations from each classroom to make this happen. We suggest that you decide on either a theme basket or a creative project that the class will create together. Donations of either money or items can then be collected from those families who are able to contribute. The Auction Committee does not expect this donation to come solely from the Room Parents. Please coordinate with the other families in your classroom to collect the required money/items.
If your class chooses to prepare a gift basket, please choose a unique theme. We would also ask that you contact (contact name) at (phone) or (email address) with your classroom's donation ideas so we can try to eliminate duplication of basket themes. We have attached a list of basket themes and project suggestions to give you some ideas.
Please include a tag with the basket or project that shows which classroom is making the donation. On a separate tag, please give an approximate retail value of the basket items or project. Of course, the retail value of the projects will be for supplies only, but the true value will be "priceless". We would like to collect the baskets before February vacation and ask that you either bring the items into the school office or contact us so we can make arrangements for drop off/pick up by (date). This will allow the Auction Committee enough time to include a description of the class donations in the Auction catalog.
The goal for this year's auction will be to purchase Smart Board Technology for the school. With your help, the (School Name) School 2008 Auction will be a successful one! Please feel free to contact (contact name) with questions about the themed baskets or (contact name) for questions related to the project ideas presented in the attached list.
Thank you,
(Contact Names)
2008 (School Name)PTO Auction Committee
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