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Special Events
Our Special Event ideas give you a reason to fundraise all year. It's time to spend some of the PTO funds and give back to the kids. Here, we provide information on non-profit programs. These ideas are meant to provide fun for them just because they deserve it!
SCAVENGER HUNT
Kids (& Adults) of all ages enjoy the challenge and excitement of a great scavenger hunt. A scavenger hunt is like a mental obstacle coarse in which the participants follow clues to find hidden "treasures". Scavenger hunts can be incorparted into fundraisers to create awareness, used as a "Welcome Back to School" event or an end of the school year celebration activity, or worked into an educational lesson.
For planning details, go to our Scavaneger Hunt page.
BINGO FOR BOOKS
Whether it's once a month or just a few times a year, talk to the school principal about reserving the school gymnasium or cafeteria (this may involve hiring a custodian for a few hours) and let the kids play bingo with books as prizes. Bingo can be run in two different ways. Whichever way you decide, no child should have to leave without a prize.
- It can be run like a book swap in that each child brings one or two gently used books as an entrance fee. These books then act as the bingo prizes. Everyone leaves with a book; or
- The PTO can purchase some new books to be used as the prizes through their scholastic book program (while earning books for their school) or online at BarnesandNoble.com. In this case, we suggest having each child also bring a gently used book from home. Place these on a table for the kids to choose one each so everyone leaves with at least one book.
Charging an entrance fee is optional since this is a non-profit event. You may choose to charge $2.00-$3.00 per child or $5.00 per family as an entrance fee and put these profits immediately back into the bingo program by purchasing juice boxes, snacks, or purchasing books for the next bingo night.
You may want to have simultaneous bingo games taking place. Divide the room up into different age groups and offer age appropriate books as prizes. Bingo games can be played by calling out letters or numbers for the younger players or give the older ones a challenge by asking lesson-related questions and having them crossing off the answers on their bingo sheet. For example, What is 2 plus 4? Cross off "6" on the bingo sheet; What is the 3rd planet from the sun? Cross off "Earth" on the bingo sheet; What is the largest rainforest in the world? Cross off "Amazon" on the bingo sheet. Teachers can help prepare these and coincide the questions with lessons the kids learned in class that month.
HOST A THEME PARTY
Give the kids a lesson they can be excited about learning. Let them work all year long making decorations during art class, talking about geography and science, or learn about another time & place. Then at the end of the school year, make that lesson a reality by transforming your auditorium into what they've learned. See our theme party ideas. Our parties are fun and educational. Our goal is to have the kids learn while they celebrate!
SEARCH PLACES & EVENTS IN YOUR HOMETOWN
Find a special event taking place, a great park, zoo, or restaurant in your town and plan a school trip. There is no better resource for this than ParentsConnect.com (formerly GoCityKids), a site that lists places and events by city and by date. Before you begin browsing the ParentsConnect site, please begin here and let them know how much you like PTO Ideas so that other PTO members will visit us and share their favorite ideas too. Thank you!
 
DAY AT THE MOVIES
If you have a movie theatre that is within walking distance (1 mile or less) of your school, a day at the movies is a fun event for the kids. Chaperoned students will enjoy the walk and the movie theatre will welcome the mid-morning business to rent a theatre. Negotiate with the theatre to offer a discounted rate. The PTO can either pay for all of the movie tickets or can help subsidize the cost so the student only incurs a minimal fee. Request an escort from your local police department.
AFTER-SCHOOL WORKSHOPS
The PTO can organize a variety of after-school workshops for students. These workshops can be educational, promote health & wellness, or be just for fun!
Hold the workshops for 1 hour right after school while the school is still open. Most schools remain open for about 1 to 1 1/2 hours after the students are dismissed, which means that administrative staff and custodians will stay until that time anyway. Workshops can run for once a week for 5 to 6 weeks. Charge each student a fee to participate, generally between $45-$65 for the entire workshop.
The fees collected are used to pay the person(s) teaching that particular workshop, purchase needed supplies, and purchase snacks and drinks for the participating students.
Some ideas for workshops include:
- Beginning Sign Language Instruction
- Craft Classes
- Lego Workshop
- Basketball Camp
- Art Class
- Creative Writing
- Music/Song Composition
- Architecture
PARADE FLOAT
Whether it's Independence Day, Halloween, or Memorial Day, show your school spirit by participating in a local parade. Parents and students can work together to design and assemble a float. It's all about teamwork and using your imagination! First you'll need to reserve a flat-bed truck. We recommend asking for one that's low to the ground for safety purposes. To locate a truck, check with your town maintenance department, local trucking or landscaping companies, or ask parents if they have a contact. Second, decide on a theme for your float.
- popular movie - Charlie & the Chocolate Factory, Grease, Pirates of the Carribean, Brother Bear, Little Mermaid, Star Wars, Harry Potter, Chronicles of Narnia, Shrek, Little Feet, Tarzan
- decade - 1950's diner or sock-hop
- holiday - Saluting our Heroes, Winter Wonderland, Halloween Spookville
- favorite setting - Old West Dude Ranch, Mountain Ski Resort, Beach Party, Under the Sea, Jungle Expedition, Knight's Castle, Desert Oasis
Think about the safety of the kids riding on the float and allow for adequate seating toward the center. Consider asking local farms or nurseries for bales of hay or plastic milk crates - these are sturdy and can be covered. Large rolls of plastic tablecloths come in lots of colors and make great banners to cover the sides of the truck. Consider using potted plants, pumpkins, flags, or anything else related to your theme. Think about having the kids ride on the float and only adults walk along the sides for safety purposes.
KIDS FAIR
Organize a Kids Fair for a Saturday afternoon at the playground so the kids can celebrate Spring! Ask to have items donated. A small admission fee can help pay for any purchased items. Have a dunk tank, rock wall, popcorn machine, and helium tank with balloons, or bounce house. Arrange to have a company bring a petting zoo or other animal presentation. Sell food for lunch - hotdogs, pizza, water, juice, ice cream. Have each class make a Fun Booth - ring toss, obstacle course, frisbee toss, baseball pitch, football throw, hoop shoot, horseshoes, balloon pop. You may opt to have a theme for your fair - Old West, Amazon Jungle, or Knights & Princesses - and have all of the booths relate to that theme. See our Theme Parties ideas. Be sure to obtain appropriate approvals or permits from the school and town to host this event.
HOLIDAY WORKSHOP -- HOLIDAY SHOPPING
Kids are so proud when they can present their family members with gifts they picked out and purchased themselves. Set up a shopping area at the school so the kids can shop for their families during the holidays. Do this by purchasing inexpensive gifts in bulk. Purchase 2 or 3 different gifts for the kids to choose from: women's gifts for mothers & grandmothers (holiday pin, ornament, scarf, nail polish, note pad), men's gifts for fathers & grandfathers (flashlight, socks, wallet, golf balls, key chain), and children's gifts for brothers & sisters (game, toy, ball). Set prices of gifts at cost. Remember this is a nonprofit event. We found that the kids like to see what they are purchasing and enjoy wrapping their own gifts so we do not wrap the gifts ahead of time. Send home a flyer announcing the Holiday Workshop event. List the gift choices with the prices on the flyer. A parent will need to assist the student and identify the quantity of each gift and send in cash or check (payable to the PTO) for the specified items. We recommend you specify that these gifts are available for the student to shop for their immediate family members only. Otherwise, you will find students arriving with very long lists and you may run out of items. Reserve the school library or auditorium for the day of the sale. Ask for parent volunteers who will need to assist students as they come to the holiday workshop to purchase their gifts. Watch the proud faces of the children as they leave with their gifts!
DAY AT THE ZOO
Many zoos offer free admission programs to school groups during the school year. Check with your local zoo. The PTO can pay for all or part of the bus transportation. Request extra parent chaperones to attend. Ask the zoo about available picnic areas and the student can bring a snack or bag lunch.
MOVIE NIGHT
Plan a movie night in your school's auditorium. Most schools already have audio-visual equipment or a parent willing to loan a DVD player for the evening. Get approval from the school principal to have access to the school. This may involve hiring a custodian for a few hours. Let the kids wear their pajamas and bring a pillow and blanket. Rent a popcorn machine and serve juice.
NEED VOLUNTEERS?
If you're in need of extra volunteers, start a Student Volunteer Club at your school. These young adults can assist with Bingo for Books or helping out at a Kids Fair by running a booth, face painting, craft table, set-up, or clean-up. Also let them get the Savings Programs labels ready to mail in by trimming, counting, and checking the expiration dates. Another option is to contact your local church group. Confirmation and other classes generally need to put in volunteer hours prior to the ceremony. For more ideas on obtaining volunteers, visit Charity-Volunteer.
ICE CREAM SOCIAL
Purchase several gallons of ice cream, bowls, spoons, napkins, and small bottles of water or juice. Get approval from the school principal to have access to the school. This may involve hiring a custodian for a few hours. Ask for parent volunteers to set up, scoop ice cream, serve drinks, and clean up. Although the PTO pays for the ice cream and supplies, this is a perfect event at which to have a fundraising raffle because you will have a large crowd gathering. See our Raffle ideas and our Gift Basket ideas.
NEW YEARS EVE CELEBRATION
Ring in the New Year! Plan a New Years Eve celebration in your school's gymnasium, local hall, or local boys & girls club for an early evening of fun (4:00pm-6:00pm) for the kids. Reserve the space. Serve pizza, salad, refreshments, and desserts (donated & purchased). Provide entertainment (i.e. music by a DJ, a magic show). Have an early countdown at 6:00pm with a balloon drop. Supply noisemakers and party hats. Children should be accompanied by an adult. Sell tickets in advance for $5.00 per person or a maximum of $20 per immediate family to cover supplies. Always ask first for items to be donated (i.e. the hall, food, drinks, party supplies, music, magician).
FUNNY HAT DAY
Let the kids parade through the school wearing a funny hat of their own design!. Offer prizes for each grade level for Most Original, Most Creative, Most Fashionable, and Most Colorful.
SPIRIT DAY
One Massachusetts school hosts a Pajama/Carry Your Favorite Book Day just before school school breaks to encourage students to read over vacation! Students carry their favorite books and whenever the principal announces to Drop What You are Doing and Read, students pull out their book! They could be anywhere so they need to be ready!
ROLLER SKATING or ICE SKATING
Reserve a local roller or ice skating rink for two hours and let the kids enjoy an afternoon together. Charge a small admission fee to cover the rink reservation cost. The PTO may opt to subsidize the costs.
MEMORY VIDEO
Rather than the typical yearbook, opt for a memory video. Most photographers have the ability to put pictures on a DVD and set them to music popular with the kids that year. Making several copies of a DVD can be far less expensive than printing several copies of a book, making it more affordable for the students. You may even be able to work this out with the photographer that takes the school photos.
HIKES
Encourage families to get outside in the fresh air and be active. Most state-owned parks have marked hiking trails and available maps. Organize a day when families can hike the trails and meet in the park for a picnic lunch.
TEAM SPIRIT NIGHT OUT
Purchase group tickets to a local sports team. Many sports events offer discounted group rate tickets. Strengthen your school pride. Families can purchase tickets and enjoy the game with other families from their school. To find local teams in your area visit:
- Hockey
- Soccer
- Football
- Basketball
- Baseball
CIRCUS
When the circus is in town, ask them to host your school group. Request discounted tickets and offer them to parents at a discounted price.
PICNIC
Host a back-to-school or year-end picnic. Either cater hamburgs and hotdogs at a local park (with approval from your town hall), or set up a few grills on the school playground (with approval from the school) and ask a few volunteers to cook. Keep it simple and let the playground swings and a few balls or frisbees be the kid's entertainment.
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