Calendar Raffle
A raffle is a contest in which people buy one or more chances to win a prize and the winner is selected through a random drawing. A Calendar Raffle runs for an entire month, with one prize being given away on each day.
Planning a Calendar Raffle
CALENDAR RAFFLE TICKET
Following is a sample calendar raffle ticket, printed on 8.5"x11" card stock paper. The ticket consists of two basic parts: (1) the Buyer Information which is turned in to the organization so you can contact them should they win; and (2) the Calendar & Prize Information which the buyer keeps so they know which prize is drawn each day.
Official Entry Form
School Name
SPRING CALENDAR RAFFLE - MAY 2009 |
| NAME: |
| ADDRESS: |
| PHONE: |
| SOLD BY: |
| TEACHER: |
- - - - - - - - - - - - - - - - - - - - - - - cut here - - - - - - - - - - - - - - - - - - - - - - -
School Name
SPRING CALENDAR RAFFLE
MAY 2009 |
| Monday |
Tuesday |
Wednesday |
Thursday |
Friday | |
| | | | | $100 |
| $25 Toy Store Gift Card | $55 | $50 | 5 Car Wash tickets | $25 |
| $25 | $25 | 4 Movie tickets | $50 | 4 Museum tickets |
| $25 | $25 Restaurant Gift Card | $50 | $25 | 4 Water Park tickets |
| $25 | $25 | $50 | $25 | $500 |
Only $12 per Calendar or 5 Calendars for $60. All proceeds to benefit the (School Name) enrichment programs. Winners maintain eligibility for all 21 drawings! Checks can be made payable to (School Name) PTO. Winners will be contacted by phone, so please complete entire entry.
THANK YOU & GOOD LUCK! |
POTENTIAL INCOME
| # of Students |
Total # Tickets Sold |
Price per Ticket
| Potential Income!* | |
| 200 | 400 | $10 | $4,000 |
| 200 | 400 | $12 | $4,800 |
| 400 | 800 | $10 | $8,000 |
| 400 | 800 | $12 | $9,600 |
| 600 | 1200 | $10 | $12,000 |
| 600 | 1200 | $12 | $14,400 |
| *Paper & Copying may be a donated item or an added expense. |
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PRINTING RAFFLE TICKETS
Raffle tickets can be printed on a home computer and photocopied onto 8.5" x 11", colored, card stock paper. Some states require that you print directly on the ticket that the buyers need not be present at the drawing to win. Tickets are printed with two sections:
- Buyer Info: The first section is for the buyer to fill in their contact information (name, address, and phone number). The seller submits this section of the ticket to be included in the raffle drawing.
- Calendar & Prize Info: The second section of the ticket lists the details of the raffle - name of the charitable organization, date and place of the drawing, the dollar amount of the donation, and the prize(s) to be awarded. Give this section to the buyer.
Numbered tickets add to the credibility of the tickets and are a requirement of some states. Both sections should have printed the same unique number (i.e. Ticket No. 0045). Raffle ticket software can be purchased to make numbering easier.
CALENDAR RAFFLE PRIZES
Prizes are given away to contest winners. Prizes may be:
- A sponsored purchase
- a donated item
- a portion of the money collected from the ticket sales
- or a combination all three
Get creative when seeking prize donations. Contact all types of businesses and ask for gift certificates or products. Many large resorts, theme parks, museums, theaters, and other family entertainment venues will donate to nonprofit fundraisers if you write to them well in advance. We've received an entire month's worth of prizes just by doing this one thing.
TIP: If possible, offer multiple prizes to be drawn each day. The more prizes you can offer, the more sales you're likely to make!
CALENDAR RAFFLE TICKET SALES
Laws governing the sale of raffle tickets vary state by state. A good place to start is by contacting your local city hall, police department, or state department. Since this is considered a lottery in many states, tickets should be sold to adults only and only adult members of your organization who shall receive no financial remuneration should sell tickets.
That being said, sell, sell, sell!
The easiest way to sell Calendar Raffle tickets is to distribute packets of 5 tickets to each parent in your school. Sell tickets for $10, $12, or $15 each. By keeping the ticket prices fairly low, you allow families of every income level to participate.
Begin selling tickets 1-2 weeks prior to the drawing.
For information on RAFFLE LAWS & REQUIREMENTS, see our Raffles page
Also check out our #1 fundraising idea - Proven to work! - The PTO Ideas' Educational Challenge...
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PTO Ideas has provided you with ideas for planning an event. This information should not be used as a legal reference and may not be all-inclusive. We suggest consulting with the head of your school or any other essential professional.
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